Form Center

2. Applicant Name*
3. Organization Name (If Applicable)*
5. Phone Number*
6. Email Address*
8. Mailing Address*
9. City*
10. State*
11. Zip Code*
13. Activity/Event*
14. # Attending Event*
16. Event Date(s)*
17. Event Times (From & Until)*

    This will include time needed to decorate the space.

19. Days*

    Please check all applicable rental days.

    1. Monday
    2. Tuesday
    3. Wednesday
    4. Thursday
    5. Friday
    6. Saturday
    7. Sunday
20. Room(s) Request

    Fees listed per hour unless otherwise noted*) – Please check all requested rooms.

    1. Evergreen Full $120
    2. Evergreen 2/3 $95
    3. Evergreen 1/3 $75
    4. Pine-A or Fir $50
    5. Maple Conf Rm $50
    6. Oak Room $50
    7. Patio $60 (flat fee)
    8. Party Room $60
    9. Fitness Room $50
    10. Full Gym (banquet) $185
    11. Full Gym (athletic use) $95
    12. Half Gym (athletic use) $70
    13. Kitchen Rental (see rates below)
    14. Evergreen 4hr pkg $360+ $4/setting
    15. Evergreen 8hr pkg $710+ $4/setting
    16. Gym 4hr pkg $660+ $4/setting
    17. Gym 8hr pkg+ $1310+$4/setting
21. Media Package*

    Please check all media items you will need for your rental.

    1. No Media Needed
    2. TV/DVD Cart
    3. Sound System w/Mic
    4. Podium
    5. Laptop
    6. Screen Only
    7. DTEN Screen
    8. High Res LCD Projector w/Screen
    9. Stage Section 6'x8'
23. Catered Event*

    Will this event be catered? 

    1. Yes
    2. No
24. Outside Food*

    Will you be bringing in outside food for your event.

    1. Yes
    2. No
25. Merchandise/Services*

    Is anyone at this event selling merchandise or services?

    1. Yes
    2. No
26. Cover Charge*

    Is there a cover charge for admission to this event?

    1. Yes
    2. No
28. WINDSOR COMMUNITY RECREATION CENTER KITCHEN USAGE FEES

    Renting Kitchen does NOT guarantee exclusive use, nor can the kitchen be rented on its own, must be rented in conjunction with another room rental). It is required to have a licensed caterer on site for the duration of the rental. Catering fees are the responsibility of the individual(s) renting the kitchen.

    Partial Use: $35 (flat rate)     

    Includes counter space, rolling carts, ice machine, microwave

    Full Use:  200 guests or under: $70(flat rate) Over 200 guests $100(flat rate)

    Includes refrigerator 1/2 unit, freezer 1/2 unit, stove, ovens, convection oven, food warmers, microwave, steamers, food preparation space, rolling carts, ice machine, 100 cup coffee pot (user needs to supply coffee)

    Setting Fees: $3/setting includes full kitchen use (per person – dinner plate, salad plate, coffee mug, fork, knife, teaspoon, and two glasses).

    4hr/8hr Pkg: $4/setting includes full kitchen use (per person – dinner plate, salad plate, coffee mug, fork, knife, teaspoon, and two glasses) Plus table cloths and napkins.

    Additional Charges: 
    1. Broken or lost china, glassware, flatware and equipment will be billed to renter.

    2. Clean-up by Windsor Community Recreation Center staff will result in $65/hour charge per person.

30. Additional Items

    Please select any that are needed.

    1. Water Pitcher
    2. Coffee Pitcher
    3. Salt & Pepper Set
    4. Additional china/glassware/flatware
32. CATERER POLICIES AND RESPONSIBILITIES
    1. Fourteen (14) days prior to the event:
       1. Provide a copy of current License to Operate a Retail Food Establishment issued by the Colorado Department of Health to the CRC for file.   (Failure to provide a copy of current license will result in non use of the CRC kitchen and facilities.)
       2. Complete inventory request form with the Facility Scheduler.
       3. Caterer must sign an agreement to abide by the CRC Catering Policies prior to use of the kitchen.
    2. No grease cooking allowed
    3. No smoking, vaping, illegal drugs, or alcohol allowed in or on the grounds of the facility.
    4. China, glassware, flatware and miscellaneous items requested will be in the kitchen.  It is the Caterer's responsibility for the placement/set-up of all the items.
    5. Caterer/Tenant will provide serving utensils/equipment and all other items not listed on inventory sheet.  Other items may include cleaning supplies, paper products, hot pads, dish towels, matches, scissors, tape, extension cords, etc.
    6. Caterer must bus all tables within one hour after the meal, or a $45 charge* will be assessed to the Caterer.
    7. The reserving party is responsible for all Community Recreation Center dishes, glassware, flatware or any other items rented on the checklist.  Caterer must scrape all dishes in the large trash cans and rinse or soak prior to using dishwashing machine.  Dishes must be washed, dried and stacked accordingly.  Instructions on using dishwasher will be given by the facility attendant. Directions are also posted in the CRC Kitchen.  The CRC is not responsible for Caterer's pots, pans or any miscellaneous items.
    8. Wipe all spills and excess waste off all counters and serving carts.
    9. Wipe all counters, table tops, ovens, stoves, refrigerator and sinks, and all other equipment used.
    10. Sweep and mop kitchen floors.
    11. Left-over food and all personal items must be removed immediately following the event.
    12. Trash from cans in the kitchen must be placed in trash receptacle location outside the kitchen area.   NOTE - A $35 charge* will be assessed to the Caterer if the trash is not taken out.
    13. Caterer must check-out with the CRC Facility Attendant before departure.  NOTE - failure to leave the premises in a clean and sanitary condition will result in a clean-up fee of a $65 charge* per hour per person to the reserving party.

    Failure of Caterer to pay fees charged will result in denial of future use of the Community Recreation Center Kitchen.

34. SITE USE STATEMENT

    The use of the following are prohibited on the Community Recreation Center (CRC) Campus and within the rental space in the CRC:

    • Alcohol
    • Smoking/Vaping
    • Illegal Drugs
    • Glitter
    • Confetti

    Failure to compile may result in denial of future use of the CRC rental facilities.

36. Important Legal Document. Please Read Carefully

    In consideration of the issuance of a requested use permit the applicant on behalf of himself/herself and all individuals using said facility, agrees to defend, indemnify and hold the Town of Windsor, its agents, officers, and employees harmless from any claims or demands arising from any act, omissions or negligence of the applicant, their licensees, agents, servants or employees, arising from any occurrence or accident causing or allegedly causing bodily injury or death or damage to whomsoever belonging of whatever kind or nature resulting from the use of said facility.

    The undersigned hereby assumes personal and individual liability for himself and on behalf of applicant for any damages to said facility or equipment occurring through or during the occupancy or use of said facility by the applicant.  The undersigned will leave said facility in a condition as good as, or better than originally found.  The undersigned personally and individually and on behalf of the applicant accepts liability for all repairs to the facility and/or repair or replacement of equipment in the event of damage.  

    Cancellations 90 days in advance will receive a full refund.   60 – 89 days in advance will forfeit 50 % of the Reservation Deposit. 30 – 59 days will forfeit 75% of Reservation Deposit.  2 – 29 days in advance will forfeit entire Reservation Deposit. Less than 48 hours notice are responsible for the entire reservation fee. 

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